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Why do companies need an HRIS Software?

 Why do companies need an HRIS Software?

What’s an HRIS?

In simple terms the HRIS s30ystem represents the integration of HR-related activities as well as information technology. It facilitates the entry of data, tracking and control for payroll, HR, and accounting. As the majority of HR teams utilize an HRIS to enhance their processes and keep well-organized, it’s a good idea to everyone who works with HR to know a few HRIS fundamentals, like the different types of HRIS, the functions that an HRIS does, what organizations require HRIS, and how HRIS can be used to the best advantage. No matter if you’re new to HR or someone in charge who would like to gain a better understanding of the work that is the HR group, or somewhere in between, we are hoping this HRIS overview will be helpful to you!

What exactly does HRIS mean?

While the majority of people seem to believe that HRIS is the abbreviation for Human Resource Information System, certain people claim they believe that “S” actually means software.

HRIS Vs. HRIS System vs. HRIS Software

It’s not as controversial as the way to pronounce the words crayon or caramel however, the term used to describe the software utilized by HR professionals isn’t universal. There are three choices that include HRIS, HRIS system, and HRIS software – along with the fourth, but less popular alternative, called that of the Human Resource Management System (HRMS). However, the older HRIS system is by far the most commonly utilized option. This is due to the fact that many feel it is the HRIS software and the HRIS system HRIS software are incompatible. In the event that there isn’t a consensus about what “S” means, however, it’s not necessarily untrue to include “system” as well as “software”.

What is HRIS software does?

  • Information about the demographics of employees like birth date and gender, as well as contact information and much more
  • Employee information about the workplace including department, manager, wage rates, and much more.
  • The range of services available
  • Credits for time off and applications

Since all the information is gathered in one location It serves as an all-in-one source of reliable information and lets users create reports that are utilized to spot patterns and make business-related decisions.

What are the benefits of HRIS?

The organization The HRIS: With an HRIS, you don’t need to dig through cabinets of filing or through spreadsheets with different versions ever again. All the information you require can easily be gathered to be tracked, tracked, updated and accessed in mere minutes.

Compliance: A reputable HRIS provider is aware of HR-related regulations and adjusts its software so that organizations are able to easily comply with compliance requirements. For instance, BambooHR recently announced that we are in compliance with all conditions under the General Data Protection Regulation (GDPR).

The time saved by many lengthy HR procedures are quick and easy by using an HRIS. For instance, applying for and approuving leave of absence takes a few minutes. Balances and accruals are tracked on a regular basis. When the rules are established, HR specialists do not have to worry about keeping them up to date.

HR strategy: If HR has less operational duties to complete, it is able to make use of its talents and time to focus on strategic HR initiatives to boost the business performance. Improved retention of employees by increasing productivity, as well as managing corporate culture are only some ways that HR can utilize its time with an HRIS.

Employee experience: Top-class employees like top-class employers. A great HRIS can increase the perception of employees of their employer. It could be a simple and quick induction process, an app that lets users to search for the employee’s contact information or the capability to make changes as well as request leave, a well-designed HRIS can make sure that employees feel more comfortable.

Convenience: A lot of our clients say that their HRIS makes to make them look as if they are HR superstars as it’s convenient and simple to use. Executives are impressed by the speed at which it can complete tasks like report creation in a matter of minutes and HR professionals love that it is only a few clicks.

In the end, the benefits of an HRIS usually outweigh the cost of purchasing. However, you must examine the benefits of any HRIS that you are looking at to make sure it is the right choice for your business.

What is the best time to get an HRIS for my business?

In the time it becomes unpractical (and maybe even an issue of compliance) to record all of the information of your employees in spreadsheets. Most of the time we suggest that businesses that have more than 25 employees implement an HRIS system. This size of business isn’t easy to collect information, track and update multiple details for every employee.

It is also difficult for every employee to build a strong connection to one another. This is why it is essential to HR personnel HR department to be attentive to the experience and culture of employees. With an HRIS the HR department is free to pay attention to these higher-level aspects.

Of course, this advice could be different for employees with 25 dependent on how advanced your company’s HR objectives are. There are some clients who have under 25 workers however, their HR managers are dedicated to giving HR the right resources and ensuring a great employee experience. For smaller businesses having an HRIS can allow HR managers to concentrate on more strategic work or oversee the HR department in one of many tasks.


What number of employees could an HRIS manage?

It all depends on the type of system you select. Different systems may not be identical, as different organizations are not created in the same way. A small business with only 25 employees will have different needs from one with 3,000 employees.

Certain HRIS vendors advocate a one-size-fits all approachthat in most cases is not suited for everyone. They claim that the number of users they can have is almost unlimitable. We suggest that businesses look for an HRIS which focuses on businesses within a particular size range.

While we do support large businesses with more than 1,000 employees, we have realized the HR program we offer is designed for businesses with 25-500 employees. We are focused on this category and develop the HR system to satisfy their requirements.

Specifications included in the HRIS software

  • Database of employees and directories
  • Tracking of 401ks
  • Prosecution of applicants
  • The administration of these services
  • Payroll
  • Scheduling
  • Time and attendance
  • Monitoring of the time lapse
  • Electronic signatures
  • Standard and custom reports that can be customized
  • Self-service for employees
  • Self-entry of the employee
  • Performance Management
  • Mobile applications

If you’re looking to find an HRIS make sure not to think of features like an inventory of things to be crossed off. The fact that a system is said to perform all tasks doesn’t mean it is able to do everything. Determine the most pressing issues facing your organization and assess your options based on how the HRIS can solve these issues. Take note of user-friendliness and usability. If your program is too complicated, nobody will ever use it. And when no one is using it, then nobody will benefit greatly.

What are some of the examples that show HRIS systems?

Payroll and benefits administration Perhaps the most time-consuming aspect that HR administrators manage is the administration of benefits and payroll. HRIS databases aid in easing the stress associated to these procedures. For instance An HRIS can gather and store information on benefits and payroll for every employee. It will keep records of your full-time as well as part-time employees, and provide them with all the information they need about their benefits. It will also assist your team determine what types of benefits are appropriate for your business.

Tracking candidates: The majority of HRIS systems have an applicant tracking system which means that all CVs are collected and stored with the name and location. Furthermore features like automated ranking and keyword searches permit you to sort resumes to identify the best applicant for the position.

Onboarding checklist: HRI offers employees with self-service, which lets HR managers let new employees go at their own pace complete the onboarding process (paperwork and training, etc.) prior to their first day of work. You can make electronic signatures to assist in filling the forms out and also send out introductory emails to encourage communication with the newly hired employees’ potential colleagues.

It is essential to note the fact that no two HRIS systems are alike since different companies may not be alike. Thus, certain companies might employ different HRIS systems than other companies.



Selecting an HRIS system is a major decision that shouldn’t be done lightly. The best system can assist in solving your business’s biggest problems , and also give your HR team the opportunity to have a significant strategic impact on the business. If you have any concerns in your HRIS research such as whether HRIS is the most suitable option for your company or not, contact us! We’re eager to discuss your business’s needs most urgently and recommending a solution.

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